Executive Management Coordinator (M/F/X) – Permanent Contract
Reports to the Chief Administrative Officer
The executive coordinator of the department provides administrative and organizational support to the Executive Committee.
Your Role
You will support the Executive Committee on a day-to-day basis, prepare its meetings, draft minutes and reports, follow up on its decisions, and ensure that they are implemented on time. You will manage internal communications, disseminate key information, and create and format content to ensure a consistent level of information throughout the organization.
Your Responsibilities
Provide support to the Executive Committee and management
- Attend Executive Committee and management meetings.
- Draft minutes, reports, and summaries of decisions, and develop action plans.
- Manage meeting schedules and anticipate scheduling conflicts.
- Coordinate tasks to ensure alignment with key deadlines.
Track decisions and commitments
- Maintain an up-to-date list of ongoing issues, decisions, deliverables, and deadlines.
- Follow up with responsible parties and flag potential delays or, if necessary, the need for adjustments.
- Develop and update dashboards to provide constant visibility into priorities and guide actions.
Internal Communication
- Design, draft, and distribute the internal newsletter as well as all other communications intended for all employees.
- Ensure the editorial quality, consistency, and confidentiality of messages.
- Assess the impact of internal communications in advance.
- Collaborate with Human Resources during the onboarding of new employees.
- Ensure compliance with CSR commitments and best practices.
Administrative Tasks
- Prepare files and documents for official bodies and CMCM general meetings.
- Update current management contracts and participate in discussions or negotiations.
- Organize registrations and participation in internal and external events.
- Filter and forward information and communications intended for management.
- Distribute internal guidelines or procedures regarding the use of facilities.
Your Profile
- Demonstrate proven experience in a similar executive support or governance role, with a good understanding of decision-making bodies,
- Be able to interact with high-level contacts
- Be fully fluent in spoken and written Luxembourgish, French, English, and German
- Have excellent writing and summarization skills
- Be able to use office software, management tools, and communication software professionally.
- Have proven experience in tracking initiatives and reporting,
- Be organized, thorough, self-reliant, and able to work well under pressure
- Take a diplomatic yet assertive approach and proactively offer suggestions to all levels of management
- Be flexible with regard to work hours (evenings/weekends)
- Have some management experience or a strong interest in leading a team, with the potential to advance to the role of department manager
We offer you
- Full-time permanent position
- Work location: Luxembourg City
- Collective bargaining agreement offering numerous benefits
Start date: based on your availability
Pourquoi rejoindre la CMCM ?
Intégrez une équipe engagée, dynamique et tournée vers le service aux membres. Vous participerez à une mission porteuse de sens, où la qualité du service et l'esprit d'équipe sont au cœur de notre quotidien.
Notre culture
Évoluez dans un environnement qui favorise l'apprentissage continu, la collaboration et un bon équilibre entre vie professionnelle et vie personnelle.
